The stages system works in a linear fashion, the stages must be completed in order. The incident may be rejected by a final authoriser or senior authoriser at any stage.
The first stage, and one of the most important stages, is the initial completion of the incident form, this allows staff to first file an incident. this is the first of many stages that the teacher will become involved in. The user will be asked to select a pupil from a dropdown, an incident number, a category, any additional reporters (for staff working together to fill out an incident record), a place of incident from a dropdown, the time and date of the incident are also specified. These are just a few of the multiple options that the user will be asked to fill out, staff will also be asked to rank their reason for intervention in priority and provide a concise description of what lead up to the incident, they will be asked to provide de-escalation techniques and displayed behaviours that lead to the intervention, including details of the incident.
Dropdown boxes are used for a large proportion of the incident form to ensure that the data is accurate and any transcription issues are minimised.
Assault and Physical Restraint
The incident form allows you to optionally specify any physical restraints that were used during the course of the incident
The form allows you to also specify;
- Any Staff assaulted by a pupil
- Any Pupil or Pupils assaulted by a pupil
- Any Staff Involved in the Physical Management
These actions will later be recorded by the staff member involved onto the system. It also allows you to update a student’s red book as well.
The actions taken section allows you specify, in order of precedence what action was taken as a consequence of their misbehaviour.
Medical Intervention ensures that if any medical issues arose from the incident that they are also recorded. Staff can also optionally add what treatment was required, and by whom.
Damage to property is also recorded.
The staff member may also need to record if the child had left the site and if so, who informed the police, carers and teaching staff.
Stage 2 : Pupil Comments
The incident originator needs to ensure the pupil has had the opportunity to comment, even if the comment is no comment. If the pupil doesn’t want to read the form, they have still had the opportunity to do so.
If the pupil wishes to comment they may enter the comments, otherwise the staff member can select no.
Stage 3 : Witness and Named Teachers
If any witnesses have been specified at the first stage, they too will be asked to enter comments, if they do not have any then they too can select that they do not want to comment or enter a detailed comment in the box provided. If any teachers have been specified then they, similar to the witness will be emailed to complete a comment on the incident.
Stage 4 : Senior Authoriser
A senior authoriser can choose to accept or reject an incident record, and this will reset all of the current stages and revert back to the first step. The senior authoriser can then specify if a post meeting is required and any comment that they would like to add to the initial reporter, which is also recorded.
Stage 5 : Final Authoriser
If the senior authoriser accepts the current incident, then the incident is ready to be finalised as all the necessary information has been collected. The final authoriser can also reject or accept the incident, after this stage, the incident has been completed and the incident reccord is finalised.